ALUMNI SOCIETIES
WHAT YOU CAN EXPECT FROM OSUAA
COMMUNICATIONS
Provide a list of alumni upon request
Contact Heidi Glanzman to request your alumni list.
Print and mail services
The Alumni Association offers a variety of design, print and mailing services. Contact Craig Little or Jay Hansen to discuss your project.
Web hosting
While we do not have the staff or resources available to help our groups design a Web site, the Association offers Web site hosting space on our server. This service includes the following:
● Free domain name in the form
http://www.alumni-osu.org/GROUPNAME
● Free hosting space on our server.
● FTP access to upload pages and files to our server.
● Free e-mail forward GROUPNAME@alumni-osu.org to forward to an existing email address
● Our server supports: HTML, JavaScript, PHP, MySQL, Perl and Python CGI Scripts, and SSI. We do not support Microsoft FrontPage extensions.
●Access to use our group SSL Certificate for secure transactions.
● Support for password retrieval and log-on issues
For information contact Nate Britton.
Create a listserv?
We can provide easy creation and maintenance of e-mail listservs via our system's web interface. For information contact Nate Britton.
E-mail addresses can be obtained from ADIS. Contact Kay Baker for your list.
Provide OSUAA logo
As constituent groups of the Alumni Association, clubs and societies may use the OSUAA logo in its official and unaltered form and in conjunction with the name of the club or society for official business – from signs announcing events, to stationery, to a logo for a T-shirt or coffee mug.
Prior to producing any item, whether for sale or other distribution, you must get written permission from the Alumni Association for the specific use. Permission must be obtained for each new item – you cannot transfer approval for one item to another. If the item consists of a series, such as a newsletter, the permission will remain valid for that item in the form approved. Please forward your requests for approval to Craig Little.
Use of the OSUAA logo is prohibited on or in connection with the promotion of tobacco products, gaming items, alcoholic beverages, undergarments, or personal hygiene products. The Alumni Association, as the owner of its logo, reserves the right to determine the appropriateness of any proposed used.
Please remember that any use of the university or athletic logo is not permitted.
FINANCES
Group filing
Group filing is an informational filing by a central organization (OSUAA) of affiliated subordinate organizations (clubs/societies/constituent groups) who qualify to be recognized as exempt from income tax (under section 501(c)(4) of the tax code in our case). This filing is to advise the IRS of: a) name and address changes of the contact person for each subordinate organization, b) whether or not the organization is still active, and c) any major changes in their operations. There is a place to indicate whether your group is required to file a 990. The IRS requires this filing annually. It is due 90 days before the end of the central organization’s fiscal year. For us, that means due to the IRS by the end of March.
The date when your group files to qualify as a 501(c)(4) starts a statute of limitations of any future filings (see IRS Publication 557 for definition). Your group can save at least $500 in separate filing fees by filing as part of the OSUAA group. The Alumni Association pays the fee, making participation free to you. Groups are not charged for the administrative time in filing the annual return.
MEETINGS
Free rental space at Longaberger Alumni House
Contact the event department at 292-3067. See the full listing of rental policies.
RESOURCES
Nutshell is a monthly e-newsletter designed to provide you with important Association, university and athletics news. Many groups use these headlines to feed their own newsletter, Web site and listserv.
Buckeye Partner provides best practices, useful tips, admissions updates and other important information for alumni leaders.
The society office will host regularly scheduled meetings for presidents, CARLs and other officers throughout the year.
The annual Alumni Leaders Conference provides society leaders with training and networking opportunities.
