ALUMNI SCHOLARS PROGRAM

Information for Alumni Club Leaders

Note: All documents are Microsoft Word 97-2003

ASP Participation and Committee Member List (to be completed and sent to alumni scholarship coordinator, Alumni Association)

Interview Guide Sheet (Interview aid)

Composite Ranking Sheet (Interview aid)

ASP Cover Sheet & Rankings (to be completed following evaluation of scholarship applicants and sent to the OFSA along the scholarship applications; also, a copy to alumni scholarship coordinator):

ASP Gift Processing Form (to be completed and be included with all gifts to alumni club scholarship accounts)

ASP News Release (To be completed and submitted to local newspaper announcing the alumni scholar. The message will promote the alumni club and the university in the local community as well as it recognizes an outstanding high school senior.)

PROCEDURES FOR ALUMNI CLUBS

The student handouts (ASP Information for the Student, ASP Application and the Financial Aid Checklist) need to be copied (five per high school) and distributed to the local high schools. Please encourage the high school counselors to publicize the scholarship throughout their schools by any means they feel will be helpful. If you wish to include an OSU promotional poster for display in the high school, please order supply from the alumni scholarship coordinator at the Alumni Association or download a PDF version here.
Following the selection of a scholarship committee, will you please complete the ASP Participation and Committee Member List form and return by December 15.
In late January, a financial report of alumni club current use and endowment accounts will be sent to you and your club president. This report will indicate the amount of money that will be available to award in scholarships for the following academic year. In order for a deposit to be included in the January report, the Alumni Association must receive all gifts by December 31 of the prior year. Also, please include a completed ASP Gift Processing Form.
To ensure that your club's scholarships and ASP awards appear in the student's initial official financial aid award letter, which are mailed in early April, it is necessary to have all scholarship interviews completed and ranked applications submitted to the OSFA and the Alumni Association by March 3. Please include a completed ASP Alumni Scholarship Cover Sheet and Rankings form, as well as the following, if appropriate:
The Ohio State Office of Student Financial Aid will post additional scholarships and issue award letters to recipients only when there are sufficient funds in an alumni club scholarship account. Thus, for students to receive notice of alumni scholarships in a timely manner, it is recommended that all scholarship account deposits be made no later than March 30.
The Alumni Association will receive confirmation of scholarship recipients and following, will inform the alumni club. Please wait to contact your selected student(s) until you are notified.